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EXTENDED DEADLINE: Program Support Specialist at the Department of Defense (DLNSEO)

Job Title: Program Support Specialist
Department: Department of Defense
Agency/Office: Defense Language and National Security Education Office
Salary Range: $47,016 (GS-07 Step 1) - $74,759 (GS-09 Step 10) Per Year
Series & Grade: GS-0301-07/09
Promotion Potential: 09
Application Close Date: July 26, 2019
Duty Locations: Alexandria, VA
Who May Be Considered: NSEP award recipients who have not completed the service requirement in full.

POSITION SUMMARY/OFFICE DESCRIPTION

If you are an individual looking for an entry-level position and interested in learning more about the Department of Defense, this position as a program support specialist provides the perfect starting point for a career in public service. Not only does this position allow for a behind-the-scenes look at the National Security Education Program (NSEP), but it also allows the individual to gain invaluable insight into the inner workings of government as a whole by providing on-the-job training, opportunities for advancement and networking, and professional development

DLNSEO provides an approach to language, regional expertise, and culture to build and sustain the broad needs of U.S. national security. It develops and enhances partnerships with a number of programs from Kindergarten through 12th grade to postsecondary education, pre-accession training, formal in-service military and civilian training, and developing career pathways for military personnel with language skills.

DLNSEO oversees nine national security language and cultural initiatives designed to attract, recruit, and train a future federal workforce skilled in languages. These initiatives support professional proficiency language training at U.S. colleges and universities, as well as scholarships and fellowships to support students to study overseas in regions critical to U.S. national security.

POSITION DUTIES

As a Program Support Specialist, you will be responsible for the following duties:

  • Incumbent provides critical administrative, logistical and tactical support to assist in programmatic execution of the Defense Language and National Security Education Office (DLNSEO) mission. Performs advanced clerical and administrative support assignments, responds to queries related to the mission, authorities and functions of the office and manages the Director and Principal Deputy Director planning schedules. Incumbent also plans, coordinates, mitigates and conflicts regarding planning and organizational activities, functions and events.
  • Performs/oversees administrative duties for a team of 30 employees and provides inherently governmental admin and logistical support for six on site contract staff. Serves as the primary office point of contact, answers all incoming phone calls to the DLNSEO main office line, responds to email and mail correspondence, and receives visitors in a prompt and courteous manner, directing them to appropriate staff member(s) and providing oversight and discretion to those involving the Director, DLNSEO. Knowledgeable of security requirements in a classified open storage environment and provides oversight of such
  • Performs multiple duties and roles and interacts with clients, stakeholders across the Department and External to DOD at the SES, GO/FO level, presidential appointees to the Board, and senior academic professors at colleges and universities.
  • Is adept at GPC, DTS and DAI processes. Assists staff with GPC, DTS and DAI processes. Provides oversight and resolves conflicts with the DLNSEO planning, scheduling, and calendar. Manages the Director and internal office calendar to ensure office is administratively supported and that schedules and requirements are clear and integrated. Reviews and tracks incoming and outgoing correspondence. Plans, coordinates and tracks travel and meeting arrangements for senior staff.
  • Knowledgeable of the DoD Manual on Written Communication and can review, edit and prepare draft correspondence, reports and documents for signature by the Director/Deputy Director whose reviews and comments should be incorporated into the reports; maintain that reports are timely, complete and accurate; and alert senior staff to deficiencies or other situations warranting their attention.
  • Establishes and maintains office and programmatic files and communicate both orally and in writing with numerous internal and external components.
  • Serves as the Government Purchase Card (GPC) holder and exercise account management and oversight of the DoD Government Purchase Card Program IAW DoD and DHRA policies by documenting procedures for effective management. Manage and oversee the resource execution of the DLNSEO Supply, Travel and Training budget of up to $270K. Meet contracting and fiscal responsibility by informing management of commitment of resources to ensure proper execution. Serve as office expert on matters related to Time and Attendance, leave, travel and travel compensation.

QUALIFICATIONS

GS-07: To qualify at the GS-07 level, you must have one year of specialized experience equivalent to the GS-05 level in the Federal service (experience may have been gained in the private/military sector) giving the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position. Experience must be reflected in your resume. Specialized experience required for this position at the GS-07 level is:

  • Prepares briefings, handbooks, reports, slides, correspondence using Microsoft Office (Word, Excel, Access, PowerPoint).
  • Reviews completed staff actions (memos, reports, studies, fact sheets information papers) for formatting.
  • Resolves conflict with the planning schedule and calendar.

GS-09: To qualify at the GS-09 level, you must have one year of specialized experience equivalent to the GS-07 level in the Federal service (experience may have been gained in the private/military sector) giving the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position. Experience must be reflected in your resume. Specialized experience required for this position at the GS-09 level is:

  • Manages the Director's calendar to ensure office is administratively supported and that schedules and requirements are clear and integrated.
  • Uses knowledge of excel to develop annual travel and resource spreadsheet to project and estimate travel costs for the budget year.

SECURITY CLEARANCE

Following a Conditional Offer of Employment (COE), selectee must undergo a background investigation for a Secret security clearance.

REQUIRED MATERIALS

  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
  4. SF-50 or similar document (only required for current or former federal employees)
  5. DD-214/SF-15 (only required for veterans or active duty military)

APPLICATION INSTRUCTIONS

Your application is due by 11:59 PM Eastern Time on the application close date indicated above. Failure to follow the application instructions may result in rejection of your application. Cover letters should be tailored to the position and generically addressed to the division mentioned above. You will need to email your application by using the mail tool in NSEPnet. Your application materials must be combined into one PDF file. The order of your documents within the PDF must mirror the order listed in the Required Materials section (i.e. resume first, cover letter second, transcript third, etc.) Please name the file:

LASTNAME_FIRSTNAME_DLNSEO-PSS

Like always, LASTNAME is your last name and FIRSTNAME is your first name. For example, the applicant John Smith would submit an application named SMITH_JOHN_DLNSEO-PSS. If you are unable to save Microsoft Word documents in PDF format, or are unable to combine your documents into a single PDF document, several third-party PDF conversion and combination tools exist online. Perform an internet search for "converting Word documents to PDF" or "merging PDF files" to find these tools.

To use NSEPnet Mail you will need to login to https://www.nsepnet.. The link to NSEPnet Mail is in the top right corner of the homepage. If you cannot login or do not remember your login credentials, please use the Forgot Username tool at https://nsepnet.org/ForgotUsername.aspx or the Forgot Password tool at https://nsepnet.org/ForgotPassword.aspx. From the NSEPnet mail tool, enter [AleiaMaculam] (brackets included) in the To: field. The subject line for this email must be as follows:

DoD-DLNSEO-072019-324

If you cannot attach a PDF document, please first try using Microsoft Internet Explorer. If attaching your documents fails in Internet Explorer, download the latest version of your internet browser and retry the attachment process.

SF-50 and DD-214

If you are a current or former federal employee, you will need to include your SF-50 (or similar document proving federal employment) in your application. If you are a veteran or active duty member of the U.S. military, you will need to include a DD-214 in your application.

Letter of Certification

You DO NOT need to request a Letter of Certification for this exclusive position.

HIRING AUTHORITY

The Defense Language and National Security Education Office will utilize the Schedule A and/or NDAA 13 hiring authorities afforded to all NSEP award recipients with active service requirements to make appointments to this position in the excepted service.

FEATURED: U.S. Army Training and Doctrine Command Recruiting for Various Positions

Foreign Language Teacher-Modern Standard Arabic (MSA) (Assistant Professor) (Intermittent)
Close date: 07/22/2019
Location: Monterey, CA
https://www.usajobs.gov/GetJob/ViewDetails/534165400

Foreign Language Teacher-Modern Standard Arabic-Egyptian (Assistant Professor) (Intermittent)
Close date: 07/29/2019
Location: Monterey, CA
https://www.usajobs.gov/GetJob/ViewDetails/534571900

Foreign Language Teacher-Modern Standard Arabic/Iraqi (Assistant Professor) (Intermittent)
Close date: 07/29/2019
Location: Monterey, CA
https://www.usajobs.gov/GetJob/ViewDetails/534745700

Foreign Language Teacher-Indonesian (Assistant Professor) (Intermittent)
Close date: 07/29/2019
Location: Monterey, CA
https://www.usajobs.gov/GetJob/ViewDetails/534820000

Foreign Language Teacher-Spanish (Assistant Professor) (Intermittent)
Close date: 07/29/2019
Location: Monterey, CA
https://www.usajobs.gov/GetJob/ViewDetails/534820200

Foreign Language Teacher-Russian (Assistant Professor)
Close date: 06/24/2019
Location: Monterey, CA
https://www.usajobs.gov/GetJob/ViewDetails/534740200

FEATURED JOB: Auditor at the Defense Contract Audit Agency

Job Title: Auditor
Organization: Defense Contract Audit Agency
Grade Level: GS-7 through GS-11 (promotion potential to GS-12)
Application Close Date: Friday, July 13 at 5:00 PM Eastern Time
Duty Locations:Alexandria, VA; Arlington, VA; Chantilly, VA; Falls Church, VA; Germantown, MD; Herndon, VA; Linthicum, MD; Mclean, VA; Sterling, VA; Vienna, VA; Reston, VA; Columbia, MD; Hazelwood, MO; Lowell, MA; Andover, MA; Boston, MA; Salt Lake City, UT; Clearfield, UT; Corinne, UT; Hampton, VA; Newport News, VA

POSITION SUMMARY

There is no other career in the financial world like a career with DCAA. Before an aircraft carrier puts out to sea for the first time, we've been on board. Before a rifle is put in the hands of a soldier, we've seen it being made. Before any of hundreds of contractors delivers anything to the Department of Defense, we've been involved.

We are auditors, but not in the traditional sense. We audit Department of Defense contracts of all sizes to make sure our military and the taxpayer get what they are paying for. You will be providing a unique service to your country and making a difference in the lives of Americans everywhere!

Are you looking for an inclusive and employee-friendly work environment, challenging assignments, specialized training and generous benefits? At DCAA, you will find all this in a progressive organization dedicated to continuous improvement. DCAA is ranked within the top 25th percentile of the "Best Places to Work in the Federal Government."

REQUIREMENTS

  • Degree: accounting or a related field (such as business administration, finance, or public administration) that included or was supplemented by 24 semester hours in accounting (may include up to 6 hours of business law).

OR

  • Combination of education and experience: 4 years of accounting experience or a combination of accounting experience, college-level education, and training that provided professional accounting knowledge AND 24 semester hours in accounting/auditing courses or a certificate as Certified Public Accountant or a Certified Internal Auditor.

HOW TO APPLY

DCAA uses Direct Hiring Authority to recruit and appoint qualified individuals directly into critical acquisition positions. To be considered, please apply to the job announcement found here: https://www.usajobs.gov/GetJob/ViewDetails/528671800

Questions? Please email: Recruitment@DCAA.mil

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