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EXCLUSIVE JOB: Management and Program Analyst at the Department of Defense

Job Title: Management and Program Analyst
Department: Department of Defense
Agency/Office: Defense Enterprise Operations Center
Salary Range: $45,972 to $106,012 per year
Series & Grade: GS-0301 07/09/11
Promotion Potential: GS-12
Appointment Type: Term - Not To Exceed Two Years
Application Close Date: December 21, 2018 (11:59 PM Eastern Time)
Duty Locations: Alexandria, VA
Who May Be Considered: NSEP award recipients who have not completed the service requirement in full.

POSITION SUMMARY/OFFICE DESCRIPTION

This position is located in Headquarters Defense Human Resources Activity (DHRA), Human Resources Directorate. DHRA is a multifaceted organization with a diverse mission set. DHRA provides centralized and comprehensive personnel data management and analysis for the entire Department of Defense (DoD); manages DoD enterprise-wide mission programs ranging from travel management, language and culture, to civilian human resource advisory services; and ensures our Service members and their families receive the care and support they are entitled through multiple and highly visible risk reduction and direct support programs. The mission of the Defense Enterprise Operations Center (DEOC) is to be the essential business services provider for the DHRA Enterprise. DEOC delivers shared services and mission essential solutions to all DHRA Components and Headquarters. DEOC superior customer service and solutions deliver enterprise operations and bolster the DHRA mission. Integral to DEOC will be its information management capability that directly serves DHRA and the Department of Defense Human Resource Management mission.

POSITION DUTIES

As a Management and Program Analyst, your responsibilities will include the following:

  • Train and assist DHRA agreement owners, action officers in preparing and submitting agreements and exception memorandums.
  • Develop and coordinate templates to execute agreement preparation and reviews.
  • Develop, coordinate, assess and execute support agreements across the DHRA Enterprise and prepare them for DEOC and DHRA Director/Deputy Director’s signature.
  • Assist Component partners in developing agreements that are in compliance with laws, regulations and DoD policies.
  • Develop and coordinate support agreement policies, processes and procedures.
  • Evaluate the execution of support agreement policies and procedures to ensure compliance with federal and DoD regulations.
  • Ensure agreements are prepared in accordance with DoDI 4000.19, DoD and Federal Financial Management and Acquisition Regulations.
  • Maintain library of support agreements.
  • Ensure agreement annual and triennial reviews are completed.
  • Apply Privacy Act and PII Act guidance to ensure compliance.
  • Ensure agreements are prepared for requirements identified in and consistent with guidance from the DHRA requirements court.
  • Perform varied functions ranging from outreach, technical reviews, and research.
  • Brief and update supervisor on challenges and issues, and propose solutions to resolve and subsequently execute those solutions.
  • Provide technical guidance to program officers on requirements, and assists in the development of Agreements.
  • Develop briefing materials for leadership.
  • Develop visual media to present trends and performance status. Prepare charts, graphs, and other visual aids, which display program information and metrics and support management responses to inquiries from OSD, Office of the USD (P&R), and DHRA staff.
  • Produce and provide the final reviews and quality checks on all packages to ensure technical accuracy.

REQUIREMENTS

  • Minimum Bachelor's degree required.
  • U.S. citizenship
  • NSEP award recipient with remaining service obligation.
  • Active security clearance preferred, but not required

QUALIFICATIONS

  • Strong verbal and writing skills.
  • Ability to interact professionally with senior military, civilian, and local stakeholders.
  • Ability to understand and apply legislative and DoD policies pertaining to Support Agreements.
  • Ability to plan and coordinate all phases of a project in order to determine, assess and identify appropriate scope and direction of the program to be executed.
  • Ability to conduct support functions in order to analyze and make recommendations to support the mission.
  • Knowledge of office automation equipment and software (to include Microsoft Office, Outlook, Excel) and visual media (to include charts, graphs, and other visual aids).

SECURITY CLEARANCE

Following a Conditional Offer of Employment (COE), selectee must undergo a background investigation for a security clearance.

REQUIRED MATERIALS

  1. Resume
  2. Cover Letter
  3. Unofficial or official Transcripts
  4. SF-50 or similar document (only required for current or former federal employees)
  5. DD-214/SF-15 (only required for veterans or active duty military)
  6. Service Agreement Report submitted via the NSEPnet portal (this requirement is optional if you have submitted a SAR within the past 90 days)

APPLICATION INSTRUCTIONS

Your application is due by 11:59 PM Eastern Time on the application close date indicated above. Failure to follow the application instructions may result in rejection of your application.

Cover letters should be tailored to the position and generically addressed to the division mentioned above.

Resume and Supporting Materials

You will need to email your application by using the mail tool in NSEPnet. Your application materials must be combined into one PDF file. The order of your documents within the PDF must mirror the order listed in the Required Materials section. Please name the file:

LASTNAME_FIRSTNAME_MPA

As always, LASTNAME is your last name, FIRSTNAME is your first name. For example, the applicant John Smith would submit an application named SMITH_JOHN_MPA. If you are unable to save Microsoft Word documents in PDF format, or are unable to combine your documents into a single PDF document, several third-party PDF conversion and combination tools exist online. Perform an internet search for "converting Word documents to PDF" or "merging PDF files" to find these tools.

To use NSEPnet Mail you will need to login to https://www.nsepnet.org. The link to NSEPnet Mail is in the top right corner of the homepage. If you cannot login or do not remember your login credentials, please use the Forgot Username tool at https://nsepnet.org/ForgotUsername.aspx or the Forgot Password tool at https://nsepnet.org/ForgotPassword.aspx.

From the NSEPnet mail tool, enter [AleiaMaculam] (brackets included) in the To: field. The subject line for this email must be as follows:

DoD-DEOC-122018-100

If you cannot attach a PDF document, please first try using Microsoft Internet Explorer. If attaching your documents fails in Internet Explorer, download the latest version of your internet browser and retry the attachment process.

SF-50 and DD-214

If you are a current or former federal employee, you will need to include your SF-50 (or similar document proving federal employment) in your application. If you are a veteran or active duty member of the U.S. military, you will need to include a DD-214 in your application.

Letter of Certification

You DO NOT need to request a Letter of Certification for this exclusive position

HIRING AUTHORITY

The Department of Defense will utilize the Schedule A and/or NDAA 13 hiring authorities afforded to all NSEP award recipients with active service requirements to make appointments to this position in the excepted service.

FEATURED JOB: Asian Policy Analyst at the Library of Congress

Job Title: Analyst in Asian Policy
Organization: Library of Congress
Salary Range: $68,036 to $88,450 per year
Application Close Date: Friday, December 14 at 11:59 Eastern Time
Duty Locations: Washington, DC

POSITION SUMMARY

The Congressional Research Service (CRS) Foreign Affairs, Defense and Trade Division (FDT) seeks an Analyst in Asian Policy focused on the Central Asian Republics of Kazakhstan, Kyrgystan, Tajikistan, Turkmenistan, and Uzbekistan. The idea candidate is expected to enhance over time the skills necessary to provide legislative analysis and consultation to congressional committees, Members, and staff at increasingly sophisticated levels. The analyst may support research undertaken throughout CRS.

POSITION DUTIES

  • Prepares a variety of analytical, descriptive and background reports, memoranda, and written materials on subjects or public policy issues within the employee's designated areas of responsibility to support congressional decision-making.
  • Through personal consultation, assists committees, Members, and staff with consideration of legislative issues by providing information and analysis, and applying professional subject-area knowledge.
  • Participates in CRS seminars, workshops, and/or outreach programs for committees, Members, and staff.
  • Locates and provides information requested by Members and committees of Congress or their staff.
  • Applicants should have experience conducting sophisticated analysis of Asian policy with a focus on Central Asia, knowledge of the U.S. legislative branch and its operations, and the ability to work as part of a collaborative team. The work can require rapid response to emerging policy issues during active legislative processes. The ideal candidate will have a solid background in Asian policy, including legislation. Professional experience analyzing or implementing policy and legislation is preferred. Strong research, analytical, writing, and presentation skills are essential, and applicants with an advanced degree in international relations, national security policy, history, economics, or similar discipline are strongly encouraged to apply.
  • The analyst will prepare authoritative, objective, and non-partisan analytical studies and descriptive and background reports and other products that analyze Asian policies; provide personal consultation and assistance to congressional committees, Members, and staff on such policies throughout the legislative process; and participate in team research projects and seminars.
  • CRS works exclusively for the United States Congress, providing policy and legal analysis to committees and Members of both the House and Senate, regardless of party affiliation. As a legislative branch agency within the Library of Congress, CRS has been a valued and respected resource on Capitol Hill for more than a century.
  • CRS is well known for analysis that is authoritative, confidential, objective and nonpartisan. Its highest priority is to ensure that Congress has immediate access to the nation’s best thinking on public policy issues of interest to its Members and Committees.

HOW TO APPLY

For more information and to apply, please see the following link: https://www.usajobs.gov/GetJob/ViewDetails/516736700

FEATURED JOB: Executive Assistant at the Chenega Corporation (federal contractor)

Job Title: Executive Assistant
Organization: Chenega Corporation
Salary Range: Competitive
Application Close Date: Until filled
Duty Locations: Washington, DC

POSITION SUMMARY

The Executive Assistant will support the Assistant Administrator for the Bureau for Management (AA/M). The Executive Assistant is primarily responsible for supporting the AA/M and Deputy Assistant Administrators (DAA/M), as well as serving as a full member of the AA/M’s support team. The Executive Assistant will provide administrative support services to M/AA reporting to the Assistant Administrator for M Bureau and taking day to-day technical direction from the Deputy Assistant Administrators for M/AA.

POSITION DUTIES

  • Correspondence review and control. Reviews correspondence and documents prepared for signature of organization executives to assure consistency with agency procedures on completeness, timeliness and formats.
  • Prepares paperwork for review and appropriate clearance or signature by the AA/M or DAA.
  • Provides assistance to staff to assure that the tailored responses to inquiries from agency clients or interest groups on special matters are appropriate and in compliance with executive preferences and policies.
  • Assures that background and supporting information is provided in correspondence package.
  • Manages a wide variety of correspondence from within and outside the agency and decides how to handle. Reviews and either responds to the correspondence, routes it to the proper staff member, or consults with others prior to responding. May draft initial or final correspondence.
  • Along with other M/AA staff, maintains and updates a correspondence tracking system to ensure that deadlines are met, and assignments are completed.
  • Exercises control over the supervisor's calendar. Schedules and prioritizes appointments and meetings for the supervisor, accepting or declining invitations in accordance with protocol requirements and executive preferences.
  • Coordinates meeting locations, dates, participants, and agendas. Working with Executive Secretariat (ES) staff and other M Bureau staff, ensures that briefing materials for Principals are tasked and received prior to scheduled meetings/events.
  • Answers calls to the primary M/AA phone number and routes calls accordingly.
  • Screens all telephone calls and personal visitors.
  • Personally handles routine inquiries and those requiring knowledge of its internal administrative procedures. Refers inquiries requiring technical program knowledge to an appropriate staff member for follow-up.
  • Collaborates and coordinates with other M/AA staff to track and follow-up on tasks assigned to the M Bureau from ES and other offices.
  • Provides back-up support in the absence of other staff.
  • Establishes and maintains effective working relationships with agency staff, headquarters staff, state and local officials, and/or private industry individuals.
  • Performs other administrative tasks as assigned.

HOW TO APPLY

For more information and to apply, please see the following link: https://chenega.taleo.net/careersection/2/jobdetail.ftl?job=1800003931&tz=GMT-05%3A00

FEATURED JOB: Administrative Assistant at the Chenega Corporation (federal contractor)

Job Title: Administrative Assistant
Organization: Chenega Corporation
Salary Range: Competitive
Application Close Date: Until filled
Duty Locations: Washington, DC

POSITION SUMMARY

The Administrative Assistant will work in the Office of Management Services (M/MS), Office of the Director, supporting the Program Support team. The Office of M/MS provides logistical support and administrative services in Washington DC area and worldwide. It is comprised of the Office of the Director and four Divisions. The Divisions include: The Headquarters Management Division (M/MS/HMD); the Information and Records Division (M/MS/IRD); the Overseas Management Division (M/MS/OMD); and the Travel and Transportation Division (M/MS/TTD). Each division is responsible for overseeing programs in their respective areas along with policies and procedures.

POSITION DUTIES

  • Responsible for processing applications for new employees, replacement cards, and benefit amount adjustments.
  • Obtain data on all separated employees and compare to the transit database to ensure all separated employees have been promptly removed to prevent benefits from being collected.
  • Sign off on exit clearance forms.
  • Maintain a database that identifies all participants in the program. Provides monthly reports regarding employee participation.
  • Confirm that all applications include a home address, employee work address, and commuting cost breakdown.
  • Confirm that an approving official has verified the program participant’s eligibility and commuting costs.
  • Verify all requested benefit amounts via the WMATA trip planner site to ensure employees request the correct amount of transportation benefits.
  • Perform periodic recertification as a necessary. In collaboration with the Program Manager, periodically assesses internal controls of the program.
  • Conduct periodic training and issues reminders to Administrative Officers on their responsibility to verify transit participants’ eligibility and commuting costs.
  • Collaborate with the applicable Administrative Management Support (AMS), verifies that the employee is not concurrently participating in the USAID Metro Transit Subsidy Program. Also, in collaboration with the AMS, verifies their employment status and eligibility.
  • Assist with answering policy related questions.
  • Assist in the overseeing the daily operations of the WMATA Smart Benefits program
  • Assist with reconciling monthly reports from various vendors (Pay.gov, Colonial Parking, PMI, and RRB/ITC parking).
  • Assist with the Washington Metropolitan Area Transit Authority (WMATA) Smart Benefits program, and the Agency’s subsidized parking program.
  • Work very closely with the M/MS Program Support team and Agency staff requesting subsidies

HOW TO APPLY

For more information and to apply, please see the following link: https://chenega.taleo.net/careersection/2/jobdetail.ftl?job=1800004023&tz=GMT-05%3A00

FEATURED JOB: Various Positions in the U.S. House of Representatives

Please see the featured job announcement for positions ranging from internships and fellowships to entry- and senior-level positions in committees as well as personal congressional and leader offices within the U.S. House of Representatives. This announcement is collecting resumes as soon as possible. Please follow the directions below and email all application materials to Wyndee Parker (National Security Advisor) at wyndee.parker@mail.house.gov. You may also access this announcement on the NSEPnet.org Exclusive Jobs page.

General Information and How to Apply:

  • -Positions open in various committees, personal congressional and leadership offices from entry- to senior-level.
  • -There are open positions for candidates with experience(s) in: budget, program management, STEM (including cyber, space, engineering, etc.), analysis, collection, legal, audits, investigations, communications, etc. Please indicate your interest in your resume and email to Wyndee Parker at wyndee.parker@mail.house.gov.
  • -If you are a national security employee with experience in the intelligence community or as a DoD civilian, law enforcement, homeland security, or diplomatic personnel, please indicate in your resume to Wyndee Park (wyndee.parker@mail.house.gov) your interest in any specific personal congressional office or committee (Intelligence, Homeland, Armed Services, Judiciary, Oversight and Government Reform, Science and Technology, Financial Services, Energy and Commerce, House Administration, Appropriations, etc.).
  • Note to NSEP recipients:

    This featured job also has internships and fellowships available for college and graduate students in various offices across Capitol Hill. You may consider including your home state or voting district in your email to Wyndee Parker, if interested in personal congressional and leadership offices. Email all resumes to Wyndee Parker at wyndee.parker@mail.house.gov.

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